Project managers are often posed with some serious challenges that can derail the success of a project. The common challenges that keeps them on their toes includes keeping up with the pace of the project, managing resources and making sure it is on track and within the desired budget. Ensuring success of a project involves knowing the nitty-gritties of a project, effective planning, proper work management system and evaluating the project.
There is no single way to ensure project management success but there are few powerful tips which when included in a management style can produce remarkable results. So in today’s blog let’s take a look at 10 powerful tips to succeed at project management. Let’s get started:
1. Know the project inside out
The first and the foremost thing that needs to be done to make a project successful is to lay a foundation strong. For this, you need to identify the clients and the stakeholders and understand their interests and expectations regarding the project. The next step would be to develop a solid project plan where the roles and the job responsibilities are clearly defined.
You need to define the goals and the objectives for better clarity and understanding. To make planning more effective, you can establish measurable and trackable success criteria to make sure if the project is on the track or not.
2. Identify the project requirements
It is essential to identify the project requirements because the project resources are the key factors that contribute in making a project successful. Once the plan is developed, the next step should be to create a team capable of implementing the plan effectively. Now this starts with defining roles and allocating the right set of tasks to them keeping in mind their personalities, strengths and expertise.
If your team needs a seasoned professional in a specific domain, bring this to the HR department so that they can hire the right candidate and the future projects don’t suffer. After all, the project management resources are the key contributors in delivering a successful project.
3. Get a qualified project manager
In order to make sure the project is progressing in the right direction, it’s essential to appoint a qualified project manager. A project manager who is credible enough will leave no stone unturned to make the project a success.
He would know how to manage a team of different personalities by allocating work to the right person and making sure that the process is both productive and fun. He will entrust the team with their decisions and will step in whenever something goes unexpectedly. He knows how to gain the trust of the clients and communicate their expectations to his team to work in unison to achieve a shared goal.
4. Define critical milestones
The success of the project depends upon the identification of the defining moments throughout the project. This can be done by providing the life cycle of a project which includes the main phases such as initiation, planning, execution and closure. You can perform an evaluation test after every phase. From parts of the product to the technical documents, you need all of the elements involved in the project to be perfect to make sure that it is exceeding expectations of the clients.
These milestones are effective indicators of the teams working with sincere dedication to complete the project successfully. Along with this, you can also manage projects risks and can track the project progress by defining critical milestones.
5. Communication is the key
To run a project smoothly, consistent effective communication needs to take place between the stakeholders and clients and new changes should be communicated to the team members to avoid ‘surprise attacks’. Being a project manager, the best thing you can do is to ensure that the communication lines between you and the team members are always open so that anyone can walk up to you without any second thoughts.
Ineffective communication often leads to the failure of the projects. So, make sure everyone has the required information to make decisions and proceed with the project. Project status reports are a good way to keep everyone on the same page by keeping them updated about new developments in a project.
6. Tap into team members strengths and weaknesses
The success of a project largely depends on skills of the team members. An effective manager will always make an effort to get to know about his team members inherent strengths and weaknesses so that he can allocate work accordingly. As someone’s strength is someone else’s weakness thus an effective manager will make sure the work is given to the team member who is inherently competent and faster at completing it.
Tapping into the strengths of team members will definitely ensure faster task completion and better time management. With everyone in a team putting their best foot forward and making the most of their strengths, the project will be nothing less than a success.
7. Use a Project management tool
Technology has given many gifts to the project managers with online project management software topping the list. The software acts as a big store-house of all the relevant project information. From files to documents, file-sharing to giving feedback, effective communication to seamless collaboration — project management software acts as a centralized platform for everything and everyone in the team.
With so many tools available today, you can choose the one that fits the bill for your organization. ProofHub is one such online project management tool that empowers teams to collaborate and deliver amazing projects with some powerful features. Online proofing tool, Gantt charts, reports, and customized workflows and kanban boards are few to name.
8. Manage potential risks
Risk management being one of the imperative project management practices today is essential for project success. Risks are the potential threats that can creep anytime and can jeopardize the whole progress in a project. To make sure your project is successful, potential risks need to be identified beforehand so that effective measures can be taken if they arise in the need of the hour.
With considerable experience and expertise with similar projects, you will be able to foresee when the risk is imminent and when corrective measures need to be taken. After realizing the importance of risk management, many organizations are now paying special attention to it so that it doesn’t come in the way of the success of a project.
9. Test deliverables
To guarantee project management success, the deliverables should be tested at every critical milestone. Doing this gives you a fair idea whether the project is what it was planned to be. Testing deliverables are crucial to determine whether it is meeting or exceeding the expectations. If any fallacies are encountered, corrective measures can be taken immediately to bring it back on track.
10. Evaluation of project
Each project can be a learning tool. An effective manager will always review the project as a whole, as well as analyze various project components. By doing so, he can note down the successes in a project, what went wrong in the project, and what can be improved for future projects. Evaluating every aspect and the nitty-gritties in a project can be resourceful to ensure success for future projects as well.